Essential Guide to Export Permits and Licences in Malaysia

What is an Export Permit or License in Malaysia

An export license or permit in Malaysia is an official document issued by the Malaysian government that authorises an individual or company to export certain goods or products from Malaysia to other countries.

This system is in place to regulate and control the export of specific items, primarily to ensure compliance with international trade regulations, protect national security, and manage the flow of strategic goods.

The types of goods that may require an export license or permit in Malaysia can vary widely and may include items like firearms, certain chemicals, controlled dual-use goods, and other products with potential security or economic implications. The Malaysian government, through various regulatory bodies and agencies, administers and issues these export licenses or permits.

Documents Needed to Apply for an Export Permit or License in Malaysia

The requirements may vary depending on your business activities and the products you intend to export. Commonly required documents include:

• Company registration documents: This includes the Certificate of Incorporation and Form 24 (Return of Allotment of Shares), Form 49 (Return Giving Particulars in Register of Directors, Managers, and Secretaries), and Form 9 (Return of Purchases of Shares).
• Business licence: Ensure you have the relevant business licence to operate in your business area.
• Letter of Intent: A written explanation of your business activities, the nature of the products you intend to export, and the countries you plan to ship to.
• Export sales contract or agreement: If applicable, provide documentation that shows your business has overseas customers or partners.
• Catalogue or brochure: Provide information about the products you plan to export.

Types of Export Permits and Licences in Malaysia

Beyond the company registration and business licence, other licences and permits are essential for legal compliance for export companies, ensuring the quality of exported goods and adherence to international trade regulations.

Export Permit from MATRADE

Applying for an Import and Export Permit in Malaysia is essential for businesses engaged in international trade. MATRADE, the Malaysia External Trade Development Corporation, is the relevant authority that issues such licences. 

Industry-Specific Export Licences and Permits

A table outlines various types of Malaysian agricultural, food, petrochemical, and manufactured goods that require an export licence, the respective licensing authority, and the licence type.

Application Process and Requirements for Export Permit 

1. Determine Your Eligibility:

Before you start the application process, ensure that your business activities require an import and export permit from MATRADE. MATRADE primarily promotes exports, so it’s essential to confirm that MATRADE is the appropriate authority for your specific products or services. Some businesses may need to apply for other licences from different authorities, such as the Ministry of International Trade and Industry (MITI), for an Approved Permit (AP).

2. Register Your Business:

To apply for a permit with MATRADE, your business should be registered and operating legally in Malaysia. Ensure you have the necessary business licences, such as a business licence from the local authorities.

3. Gather Required Documents:

Different governing bodies will require specific documents that may change occasionally. You will need to make enquiries at the agencies listed above.

4. Prepare a Cover Letter:

Write a cover letter to MATRADE explaining your intent to apply for a permit. In the letter, briefly describe your business, the nature of your products or services, and your overseas export markets.

5. Complete the Application Form:

Complete the MATRADE Import and Export License application form. The form can be obtained from MATRADE’s official website or by visiting their office. Ensure that you provide accurate and complete information on the form.

6. Submit Your Application:

Submit your application and supporting documents to MATRADE’s headquarters or the nearest MATRADE branch office. Check the MATRADE website or contact their offices for information on the nearest location.

7. Licence Issuance:

If your application is approved, MATRADE will issue the permit. You may be required to pay a fee for the licence, the amount of which can vary. Ensure you keep a copy of the licence for your records and present it when necessary for export customs clearance.

8. Compliance and Renewal:

Compliance with the terms and conditions of your permit is crucial. These licences are typically issued for a specific period, and you may need to renew them periodically. Be aware of any reporting or documentation requirements that MATRADE may impose.

How Luwjistik Helps

One of the critical sources of revenue growth for any export company is an efficient supply chain. Your business will need timely and cost-effective delivery of freight. That’s why you need a logistics platform like Luwjistik for the foundation of your export business. It is a logistics platform solution designed to help export businesses kickstart and streamline processes, establish connections to a network of logistics service providers, and simplify the supply chain — without requiring investment in on-ground logistics assets. 

Here’s how Luwjistik can assist you:

• Marketplace

• • Luwjistik’s Marketplace connects logistics service providers to a diverse network of over 80 partners across 22 countries. This extensive network offers a wide range of logistics and freight options and transparent cost management, facilitating well-informed decision-making.
• L-Freight
  • L-Freight offers an all-in-one platform for businesses engaged in export shipments. This platform streamlines selecting suitable freight, submitting comprehensive shipment orders, and efficiently managing customs documentation. It also provides cost-saving benefits through group buy rates, allowing businesses to optimise transportation costs, thus improving overall operational efficiency for export shipments within a single logistics framework.
• Unified API
  • Luwjistik streamlines your delivery operations by offering a Unified API, allowing seamless integration with multiple logistics service providers through a single interface. This simplification reduces complexity, making it easier to compare and select the most suitable logistics and freight partners worldwide, including in Malaysia. It enhances the efficiency of your supply chain and logistics processes without additional resources.

To embark on a transformative journey and explore these strategic logistics approaches, visit our website at luwjistik.com or contact our representative at commercial@luwjistik.com today.